Hospitals are meant to be the busiest department in a state. Its staff heavily relies on management software and systems. A single error can disrupt their wholes system and records can vanish in seconds.
The most prominent staff of a hospital are the nurses. Inventory control for nursing management is a critical hospital controlling system. This is because a hospital’s major workload is carried out by nurses who provide medicines, dresses, and equipment.
Here, we will talk about the types of inventory controls used in nursing management.
What is the Role of Nursing Management Inventory?
A nursing management inventory:
• Maintains a reasonable amount of equipment and materials in the ward
• Makes sure the medicines, kits, and equipment are in good condition.
• Puts in a request for required repair and maintenance equipment when necessary.
• Makes sure the tools and materials are placed conveniently.
• Helps nurses become cautious of wasting and misuse.
• Assign the responsibility for dealing with materials and equipment to others
• Sets a standard for the sum of each item that will be stored in the ward at all times.
Types of Inventories
Two types of inventories exist for organizations such as a hospital. Let’s understand those types of inventories below:
1. Official Inventory
Consumable items (like medicines) are carried on the balance sheets as existing assets are official inventory. This includes stock in the inventory or stock kept in store.
Products in central warehouses and are paid for but not given to the user units. This includes medical and surgical equipment, kits, X-ray supplies, laboratory products, etc.
2. Unofficial Inventory
Unofficial inventory refers to consumable goods that are not carried. Existing assets on the records are usually used on user units as they are dispensed from the stock room. The consumable items maintained in user units are considered to be an unofficial inventory. User units such as the dispensary, CSSD, wards, OPD, etc. have been provided with these materials.
Types of Inventory Management for Nursing Departments
Below are the two types of inventory controls in nursing management:
1. Perpetual Inventory System
In a perpetual inventory system, stock items are received and transferred from dispensaries. They are also transported from one place to another, collected from inventory, and scrapped. t continually updates inventory records and accounts for additions subtractions.
Organizations choose perpetual inventory systems because they have up-to-date inventory statistics and can manage small physical inventory counts easier. Perpetual inventory systems are often selected for inventory management because:
• When correctly handled, such an inventory system produces reliable data continuously.
• In warehouse inventory, this form of inventory management system performs excellently.
• An inventory of stock amounts and bin locations is updated by nurses using a barcode reader in real-time.
2. Periodic Inventory System
Periodic inventory systems do not monitor inventory regularly. Instead, they allow nursing management to know the start and endpoint inventory levels over a specific time. By using physical inventory counts, these types of inventory management systems track the inventory of the hospitals.
The balance in the sales accounts transfers to the inventory account after the actual stock is done. And it is changed to meet the current inventory’s expense.
Hospitals can choose whether to use LIFO or FIFO inventory accounting methods. Or another approach to reduce inventory costs.
Recommended Inventory Management System for Nursing Department
To cope with nursing inventory requirements, you should select an active and reliable inventory management system. SeeBiz Inventory is an excellent example of such an inventory management system. This inventory management system can help you manage your nursing inventory efficiently and without any hitches and glitches. It keeps track of all the items in the inventory. You can label and assign identification codes to inventory items. You can also know instantly where it is a particular item located.
SeeBiz Inventory can create a list and record which medicine is used by whom. You can also track each step of your stock from purchase to the end. This business tool generates regular reports to provide you with an insight into the progress of your tasks. You can also keep a record of bills and receipts and access them at any time.
The best part about SeeBiz Inventory is that it offers all the premium features for free until the trial period. This trial period has three months of duration.
Almost 80 percent of hospital workload is carried through nursing management. As hospitals are filled with patients and medicines, equipment medical essentials are provided by nurses. So, it’s better to invest in a nursing management system.